Executive Secretary (Contract) - Denpasar, Bali

Are you a highly organized and detail-oriented professional with a passion for administrative excellence? Private Advertiser is seeking a skilled Executive Secretary to join our dynamic team in Denpasar, Bali on a contract basis. In this pivotal role, you will be the backbone of our operations, ensuring smooth and efficient administrative processes. Our company, based in the heart of Denpasar, is a leading player in the advertising and marketing industry, known for our innovative approaches and commitment to excellence.

As an Executive Secretary, you will handle a wide range of administrative tasks, from managing schedules and coordinating meetings to maintaining office records and ensuring compliance with company policies. You will work closely with senior management to support their strategic initiatives, providing essential administrative support that enables them to focus on their core responsibilities.

📋 Tanggung Jawab Pekerjaan

• Manage the office calendar and schedules, coordinating meetings and appointments for senior management.
• Prepare and distribute meeting agendas, minutes, and follow-up materials.
• Maintain and update office records, including contracts, agreements, and other administrative documents.
• Handle correspondence, both internal and external, ensuring timely and accurate communication.
• Assist in the preparation of reports and presentations for senior management.
• Ensure compliance with company policies and procedures, including health and safety regulations.
• Support the HR department with recruitment processes, including scheduling interviews and maintaining candidate records.
• Provide administrative support for special projects and initiatives as required.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Secretarial Science, or a related field.
• Minimum of 3 years of experience in an executive secretarial or administrative role.
• Proficient in Microsoft Office Suite, particularly Outlook, Word, Excel, and PowerPoint.
• Strong organizational and time management skills, with the ability to prioritize tasks effectively.
• Excellent communication and interpersonal skills, with the ability to work well under pressure.
• Detail-oriented with a keen eye for accuracy and attention to detail.
• Familiarity with CRM software such as Salesforce or HubSpot is a plus.
• Ability to work independently and as part of a team in a fast-paced environment.

🛠️ Keahlian

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